Framework agreement for cleaning failures and extraordinary cleaning - Randaberg municipality

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Description

Background Randaberg municipality needs a professional and predictable supplier who can ensure stable access to qualified cleaning failures and extraordinary cleaning services as needed. The procurement will be implemented as the existing contract expires 31.05.2026 and the new framework agreement must be operative from 01.06.2026. The municipality ́s buildings and properties include i.a. schools, nurseries, offices, health buildings and arts buildings. In order to maintain a high and stable level of cleaning, and thus ensure health, safety and well-being, the municipality needs flexible capacity that can cover planned and acute situations. The need particularly arises from seasonal variations, periods of increased risk of infection, sick leave and other extraordinary conditions. The framework agreement is a supplement to the municipality ́s ordinary cleaning organisation and it does not involve competitive tendering of the municipality ́s fixed cleaning services. Description of the assignment The procurement is for a framework agreement with one supplier for call-offs based on the delivery of cleaning failures and extraordinary cleaning in Randaberg municipality ́s buildings. Tenderers shall be able to provide services both for planned needs and for acute events, so that the municipality ́s operation and hygiene standard can be maintained throughout the year. The framework agreement includes i.a. the hire of cleaning decelerators for daily cleaning, as well as extraordinary assignments that can include infection washing, clearance, clearing and emptying flats in drug and alcohol related situations. If needed, assignments can also include handling and removal of waste to IVAR, as well as cleaning in connection with cultural events, including work on evenings, nights and weekends. Window cleaning, both internally and externally, is not included in the framework agreement. The tenderer ́s employees shall use the contracting authority ́s equipment, accessories and chemicals for ordinary temporary staff assignments. Tenderers shall not bring their own equipment in the event of such call-offs. The tenderer shall present necessary equipment, machinery, protective equipment and chemicals for extraordinary assignments, including scouring machines, steam/steam machines, water suction machines and other special equipment. The equipment shall be available so that the tenderer can provide services within the response times in accordance with the requirement specification. Cleaners who shall carry out work in schools or nurseries at times when children or pupils can be present, shall present a valid police certificate (childcare certificate) in accordance with the Nursery Act § 30 and the Education Act § 17-11, cf. the regulations of the Education Act chapter 15 and the Police Register Act § 39. The police certificate can be a combined certificate that covers work in both schools and nurseries. The requirement does not apply for cleaning that is carried out after the closure when children or pupils are not present. The scope of the contract is estimated to approx. NOK 1,000,000 excluding VAT per year and a total estimated value of approx. The estimates are not binding and the contracting authority is not obliged to make call-offs on a specific volume or a specific contract value. Experience wise, the need can vary significantly, and there can be everything from no call-offs to more call-offs per day in periods of increased need. The contracting authority also sets a maximum financial limit of NOK 4,800,000 excluding VAT, equivalent to the estimated value with 20% additional for handling unforeseen needs. When the agreement reaches this maximum limit, no further call-offs can be made under the framework agreement. The framework agreement will be valid for 2 years from 01.06.2026 to 31.05.2028, with an option for the contracting authority to extend the contract for 1 year + 1 year on unchanged terms. If both options are taken up, the contract can run until 31.05.2030. The contracting authority reserves the right to cancel the competition if there is a justifiable reason, cf. the Public Procurement Regulations § 25-4. Any alterations or clarifications of the tender documentation will be published in writing in Hyyr. The tender documentation and communication shall be in Norwegian, and the tender shall be submitted in Norwegian. The contract will follow NS 8431:2025 - General contract terms for the provision of cleaning services. The contract will be signed by using Byggblankett 8431, which will be signed with the chosen tenderer after the award. The following documents constitute the contract and shall apply in order of priority in the event of any contradictions: Building Form 8431 Any written questions and answers published in the competition period. The tender documentation The tenderer ́s tender, including the completed annexes and documentation requirements.

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